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Surgery Scheduler/Coordinator

Location Dayton, Ohio
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We are actively recruiting for a Surgery Scheduler/Coordinator to join our growing team at IWorks Laser & Vision Center at our Grandview-Dayton location. This is not a remote position, you will be working out of our office building. This is a position of critical importance for our Ophthalmology practice, please read all details. If you’re interested in joining a friendly and talented team, please apply with your resume or email us at [email protected]


  • Surgery Scheduler (Ophthalmic Surgeries: Outpatient & In-office):
    • Coordinate and schedule patient surgeries and follow-up appointments.
    • Coordinate processes and route all paperwork as required to meet physician and surgery center requirements.
    • Submit prior authorizations.
    • Verify patients’ insurance benefit coverage.
    • Meet with patient:
      • Ascertain that all consent forms are completed and signed prior to surgery.
      • Walk patients through “to-do” instructions for before and after surgery.
      • Explain financial requirements and collect fees prior to surgery.
      • Consult patient on various surgical options
    • Charge Entry/Payment Posting:
      • Verify accuracy on all patient encounter forms.
      • Accurately input charges related to the physician’s surgical professional services into the practice management system. All charge batches should balance in both number of procedures and total dollar.
      • Accurately post payments received for physician’s professional services into the practice management system.
    • Adhere to all office policies on safety and security.
    • Utilize electronic medical records to enter communications, demographics, consents, documents, billing, and coding.
    • Nextech/Athena access: Scheduling surgery and follow up appointments


  • Must have a high degree of professionalism and excellent customer service and interpersonal communication skills with patients and co-workers.
  • Intermediate to advanced computer knowledge and skills.
  • Must be highly flexible; able to accommodate changing needs of the office.
  • Well-developed verbal and written communication skills.
  • Proven flexibility and willingness to handle a variety of tasks.
  • Knowledge and adherence to HIPAA, COMPLIANCE, OSHA.
  • Knowledge of ophthalmic surgical procedures
  • Be able to effectively communicate


  • High school graduate or equivalent.
  • 3+ years of related experience and/or training.
  • Strong knowledge of billing and coding.
  • Knowledge of contracted insurance plans.
  • Knowledge of medical terminology.


  • Medical
  • Vision
  • 401k w/ Match
  • PTO
  • Paid Holidays
  • Employee Discounts


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